Privacy statement for job applicants
The privacy of job applicants is important to us and we take every precaution to protect your personal information.
The personal information you provide for potential employment or as part of the recruitment process will be held and processed for the purposes of the application for the role and for selection purposes.
This Privacy Notice (the “Privacy Notice”) applies to Claire’s Stores, Inc and all of the companies operating under the Claire’s brand that are owned or controlled by Claire’s Stores, Inc or under common control or ownership with Claire’s Stores, Inc including those operating in the European Economic Area (“Claire’s”, “we”, “us” or “our”).
What personal data do we collect about you?
Personal data is any data which can directly or indirectly link to a specific individual. Personal data is collected via the online application form or paper-based application form which includes but is not limited to:
First name, last name, gender, date of birth, place of birth, country of birth, nationality, street, postcode, city, country, telephone number, e-mail address, current and previous employment details, academic background, evidence of identity such as national ID/passport.
We may also process sensitive personal data where relevant to the recruitment process, including where necessary to accommodate any disability needs. Sensitive personal data may include but is not limited to:
Criminal record, race/ethnicity information, trade union membership, genetic data, biometric data, sexual orientation, health related information including physical/mental health.
We may also process personal data provided by you in relation to third parties when it relates to your application for employment with Claire’s such as details of your referees. You should only provide Personal Data in relation to third parties with their knowledge and agreement.
At this stage of the process your personal data is collected and processed only to the extent necessary to assess your suitability, skills and experience for the role that you have applied for.
If your application is successful, the data will be used for any pre-employment screening and assessment of your capabilities and professional qualities for the role.
How do we collect your Personal Data?
Careers website, Social network LinkedIn and paper-based application forms.
Who has access to your information and to whom is it disclosed?
Only Claire’s staff members conducting recruitment activity have access to your data. The data is processed and forwarded to the staff member responsible for recruitment of the role.
If your application is successful, this data will be used for the pre-employment screening and passed to the HR Department to process an offer of employment.
We may share your personal data with our selected service providers acting on our behalf. These third parties will be required to use appropriate technical and organizational measures to protect the confidentiality and security of your personal information.
How do we protect and safeguard your information?
The data in the application form will only be accessed by designated staff responsible for recruitment of a particular role.
Claire’s has technologies and security policies to protect the stored personal data of our users from unauthorised access, improper use, alteration, unlawful or accidental destruction and accidental loss. We are fully dedicated to complying with all the applicable data protection laws.
How can you access, verify, modify or delete your information?
All candidates applying for a role at Claire’s will create their own personal account which is password protected. That will enable you to access your applications, modify, complete and apply for a role. For completed applications you can also access your account to track the status of your application in the recruitment process.
You cannot change your application after submitting it. If you wish to modify or delete your personal data after having submitted your application please email firstname.lastname@example.org
For paper-based application forms the information will be retained in a locked cabinet at Claire’s headquarters at Unit 4, Bromford Gate, Bromford Lane, Birmingham, B24 8DL, United Kingdom or at Claire’s location where you initially submitted your application form. You can request us to destroy your submitted application by emailing email@example.com.
How do we proceed with processing and deleting your personal data?
You can view, change or delete your curriculum vitae and all your personal data stored in your candidate profile at any time in this application site. In addition, you have the right to delete your user account on the applicant portal at any time by selecting ‘Deactivate’ in My Account.
If you do not delete your profile, your personal data will remain stored for up to 12 months to open up other career opportunities for you at Claire’s starting from the last modification date or activity in the profile. Deletion of your personal data will happen automatically after this period.
For paper based application forms we will store your data for up to 12 months. If you wish to delete or modify your personal data after having submitted your application please email firstname.lastname@example.org
Should you have any questions or requests concerning the personal data you have submitted, please email email@example.com
By clicking the accept below, I consent to Claire’s processing my personal and special data as outlined above.